Experience How Projects Are Delivered Faster and More Effectively with Kanban

An Online, 4 Hour Multi-Project Simulation for Kanban Beginners

Experience Kanban

Complete more Projects

New Thinking

What Are the Learning Objectives?

Who doesn't know it? Projects take forever (if they get done at all) and everyone seems to be waiting for everyone else. Moreover, there are so many meetings that there is almost no time left for the work...

But it doesn't have to be that way. By applying Kanban to project management, participants in this simulation will understand how to achieve the following results*:

A smooth, synchronised flow of project work

Effective prioritisation within a project portfolio

Consideration of team capacities while executing

Accelerated completion of projects

Improved business results due to more completed projects

Better collaboration between business units

* Prior participation in the Kanban Simulation for Teams is not required, but strongly recommended as the two simulations build on each other.

Who Should Participate?

The simulation is perfect for anyone who has to plan and execute projects, e.g. for
executives, PMO directors and members, project managers, product owners, senior process improvement officers/consultants, organisational change agents and all other PM-related roles. There are two main use cases here:

Individual Leaders

Ideal for individuals who want to learn how Kanban can help with project coordination

The PM Office

Ideal for in-house groups who want to experience project coordination with Kanban in a familiar environment and need a first intro.

Why You Should Attend

Kanban is a powerful tool to complete work faster and more effectively, but only if you know how. There are many books, videos and courses to learn from, but what if you're not that far along and want to find out for yourself what it's all about?

That's exactly what this Kanban simulation is for. Using a fictitious scenario, participants playfully learn about Kanban for project management and run experiments to try and improve results.

What makes this simulation stand out, is that it is the result of a collaborative development effort between many people who have a desire to keep making it better. The main developers are Ivaylo Gueorguiev and Violeta Kyurdyan from ESICEE. Teodora Bozheva (Berriprocess) was instrumental in creating the scenario, Kanbanize provides the platform and more recently Xuviate translated the simulation into German and started contributing to its ongoing development.

Getting to Know Multi-Project Kanban in 3 Steps

Choose Your Timeslot

As a rule, we run simulations every 2 weeks. Avoid disappointment and reserve a suitable timeslot right away.

Organise Payment

Voucher for a free event? Then apply it straight away and you're done. Otherwise, either pay when you book or wait until we send you an invoice.

Show Up and Have Fun

One day before the simulation, we'll check in with a few preparatory steps. Then there's nothing else to do but show up and play along!

How Does the Simulation Work?

This simulation allows for extensive and realistic experimental learning in a group of 4-12 online participants. Participants are divided into one Project Management Office (PMO) and three technical teams that complete and deliver tasks for several projects.


A typical simulation starts with the project managers trying to utilise the capacity of the teams as much as possible in order to complete their projects as quickly as possible. Although the three Kanban teams are efficient at the local level, they do not always work on the most valuable tasks (for the project), which leads to bottlenecks and inefficient workflows at the organisational level.


During the discussions about workflows and KPIs at the system level, experienced facilitators guide participants in implementing key Kanban project management practices for the PMO.


Participants practise using flow-related data to make decisions related to the planning of multiple projects.

The goal here is to improve business results at the organisational level (project portfolio) and this is exactly what happens in the simulation, with typically between 60% to several hundred % more value delivered in a comparable time period.


Participants run the simulation in a fully functional Kanbanize instance. Although the aim of the simulation is not to learn about Kanbanize, one can still take home quite a bit about the tool.


In a final discussion, participants share what they have learned and discuss how Kanban can support project and portfolio management to deliver faster and more effectively. At this point, participants are usually extremely curious to get to know Kanban practices better and to implement them in their own environment. An ideal time to commit to building your first flow system during our next Kanban Bootcamp.

Book Now

For individuals, it is very easy to participate: select the time zone in the form below, find a suitable date and enter a coupon code (if available) or choose whether to pay now or later.

If you can speak German and there is no suitable date for a simulation in English, you can always decide to join us when we run the simulation in German.

If you rather want to book a private simulation for your team(s), just post a short message with a few details about your expectations in the website Chat so that we can discuss the options and find a suitable date.