Multi-Project Chaos Won't Fix Itself. And AI Will Amplify It!
Get a straight answer on whether Businessmap can fix yours — and on whether it would actually land in your organisation.
Free, 60 minutes, with Mark or Mathias about your challenges. If Businessmap is the wrong answer, we say so.
Partner since 2017 · Platinum since 2019
DACH's largest · 400+ leaders guided
Chaos Ends
It Sticks
AI Amplifies Flow
The Problem — Too Many Projects, No Shared Picture
If you are accountable for results across several projects, teams or departments, this will sound familiar. Answer yes to even one of these and you have a coordination problem, not a people problem:
The Real Villain — Your Organisation's Immune System
Here is what makes this hard, and it is not the software.
Every organisation has an immune system. It is built from silos, existing tools, local priorities and thirty years of habit, and its job is to maintain the status quo. It does not argue with you. It simply waits. It shows up as "this is not how we do things here", as the one department that never joins, as the artefacts that are produced for the meeting and ignored the rest of the quarter, and as the quiet return to email and spreadsheets three months after a new tool go-live.
This is why the tool question is only half the question. Buy the wrong tool and you have wasted money. Buy the right tool and forget to modulate the immune system, and you have wasted money and your credibility. That is the part nobody puts in the business case.
What you really have to solve
Too many initiatives, no shared picture, no predictability. Each silo locked into its own way of working and its own tools, throwing work over the wall.
What actually keeps you awake
Not only "is this the best platform". More importantly: will this land? Will people use it after week six? Because if it does not, it is shelfware with your name on it.
What you know deep down
AI does not fix a broken coordination system — it amplifies whatever is already there. Point it at chaos and you get faster chaos. That makes fixing coordination urgent in a way it was not two years ago.
Which is why we start with a conversation instead of a demo. You cannot decide on a tool until you know whether your organisation would let it work.
Who We Work With
Industrial, engineering and technical organisations — mostly in the DACH region, mostly running far more projects than they have specialists for.
10 Years of Businessmap Implementations
We know how this feels from the inside. Each silo locked into its own way of working, a maze of tool interfaces, and the argument that never resolves: "my tool does what we need, so I am ok, everyone else should change." Meanwhile the board wants visible progress on tools and AI. What keeps you awake is not just the feature list. It is whether anything will actually land across those walls.
Mark Geschke and Mathias Tölken founded Xuviate in 2015 after selling the 65-person IT services business they had built over more than two decades. They know what it is like to drown a company in projects and change requests, because they did it to their own.
Since then: Businessmap partner since 2017, Platinum Partner since 2019, and the largest and most active Businessmap partner in Germany, Austria and Switzerland. More than 400 leaders guided through their own Businessmap implementations, across 20+ countries and six continents. Deep roots in Kanban, Flight Levels and Theory of Constraints, with long-standing collaborations with David Anderson, Klaus Leopold and Teodora Bozheva. Hands-on with AI in real client work, not in slideware.
We Are Willing to Say No
We are a committed, commissioned Businessmap partner. Not a neutral multi-tool broker — we say that out loud at the start of every conversation, not in the small print.
That is exactly why we are open about this tool's limits. In the conversation we will tell you plainly if Businessmap cannot do what your problem requires, if a different class of tool fits better and which one, or if the problem is real but the conditions for adoption are not there yet. A "not yet" comes with what would need to change first.
No demo theatre. You leave knowing more than when you came in, either way.
From the initial Bootcamp to the ongoing Mastermind and a focused Review engagement, our interactions with Xuviate have been productive and valuable. They've enabled us to see the management of our work with new eyes and consistently challenge us to help us improve.
Clare Gayton, Business Process Improvement, IT & Logistics Director Europe, TDK-Lambda
Your First Step Is One Honest Conversation
Sixty minutes, free, with one of the founders. Here is exactly what you get out of it.
Tool Fit — Honest Yes/No/Not Yet
You describe the coordination problem you want to solve. We tell you whether Businessmap can solve it — portfolio-wide, or as a beachhead in your own division. No hedging.
A Landing Plan You Can Trust
If it is a fit, we tell you what we see coming: the implementation risks in your situation, based on ten years of doing this, and what would reduce them enough for the rollout to survive contact with the immune system.
One Concrete Next Step
Where it fits, the right kind of help. Where it does not, we say so plainly and tell you what we would do instead. Either way, one clear next step.
How The Hour Is Spent
Come with the problem you want to solve. You do not need slides.
10 min
Introductions on both sides. You tell us who you are; we tell you plainly who we are and where our commercial interest lies.
30 min
Your situation. Your company, the main problem, the outcome you want, how you intend to get there. We ask questions until we genuinely understand it.
20 min
Our honest assessment — and, where it fits, one concrete next step.
Xuviate has been a trusted Businessmap Platinum Partner for many years. Mathias and Mark don’t just implement our software — they help organisations truly transform the way they work. Their hands-on approach, deep expertise, and focus on delivering tangible outcomes have made a real difference for many of our joint clients.
Dimitar Karaivanov, CEO at
The Platform We Use: Businessmap
One of the biggest weaknesses of conventional project flow reorganisation efforts is that you are still left to work out how to implement any of it in your own software. Not every tool is equally capable, and in weaker tools standard practices only exist as workarounds.
So we standardised. We have partnered deeply with Businessmap (formerly Kanbanize) and use their lean portfolio platform for virtually everything we do. It is the first tool globally certified for Flight Levels, which matters because it can genuinely carry work at every level from strategy to execution.
-
Strategy & OKRs/KPIs
-
AI Value Streams & Workflows
-
Lean/Agile Project Management
Project & Portfolio Management
- Gain transparency across the project portfolio
- Break down work and manage multiple projects
- Visualise dependencies between teams
- Manage capacity and resources across the organisation
Click to play
And Why the Software Alone Will Not Save You
Businessmap is powerful, but without proper implementation it is just another half-adopted tool. Many organisations use maybe a fifth of it. Configuration has to match how your work actually flows; adoption has to be earned department by department; and someone has to understand the underlying principles well enough to design the system rather than just draw boards.
A fool with a tool is still a fool. That is the part we own.
What Changes When Coordination Works
These are patterns across our industrial clients, not guarantees. Your starting point, your willingness to change and your organisation determine what you get.
Typical
Larger breakthroughs
David Anderson
Kanban Method Creator
We’ve worked with Mark and Mathias of Xuviate since 2019. They bring a wealth of business and entrepreneurial experience to their consulting services that provides a uniquely focused perspective on delivering measurable business results.
Klaus Leopold
Creator of Flight Levels
I really value working with Mathias and Mark from Xuviate. They bring many years of experience and apply Flight Levels in a highly practical and effective way in complex environments. They are also active contributors in the Flight Levels community. I can wholeheartedly recommend them.
Video Testimonials
See real-world impact in our clients’ own words. These short video interviews share the unique journeys our clients have taken with Xuviate — some over many years — and offer a glimpse into the real-world changes they’ve experienced along the way.
Aerosud, South Africa
TDK-Lambda, Switzerland
BASF Tamol, Germany
Two Ways This Goes
If you get this wrong
Multi-project chaos continues. Every silo keeps its own tools and keeps throwing work over the wall. You either buy the wrong tool, or you buy the right one and watch the immune system quietly reject it. AI arrives and makes the same mess faster. And your name is on the rollout that did not stick.
If you get this right
Businessmap doing the job you needed it to do — and genuinely in use. Work visible, delivery predictable, commitments you can make in front of the board. AI landing on a coordination system worth amplifying. And a partner who stayed for the adoption, not just the licence.
From unsure the tool can do it and afraid the rollout will not land — to clear on fit, with a landing plan you trust, and a partner honest enough to say when either will not work.
Bring us the problem you want to solve.
Free and without obligation. No sales sequence afterwards.