Businessmap Mastermind Groups

Real Momentum. Sustainable Flow. Expert-Led Peer Groups

World-Class Guides

Businessmap Mastery

Peer Community

The Problem: Why Does Every Improvement Start Strong and Then Stall?

You've seen it before. Energy is high. Initial results look great. Everyone is excited about what's possible using a new tool - in this case Businessmap.

Then business as usual takes over.

Urgent requests pile up. "Real work" pushes improvement to the back burner. That promising start slowly fades.

Many implementations reach a "new normal" that in itself creates value, but you're convinced there's so much more potential. Sometimes however the change never even gets off the ground because business as usual kicks in before momentum builds. Or you are left with an island of improved flow in a sea of mediocrity.

The problem isn't lack of knowledge or motivation. It's lack of protected time to step back, reflect, experiment, iterate. And it's compounded by the pressure to figure everything out alone.

You start questioning whether the problem is you. Whether you're missing something obvious. Whether anyone else is actually succeeding with this.

Sound familiar?

You have Businessmap, an extremely powerful tool with hundreds of features and regular updates, but you're only using a fraction of them. You know there's more, but you don't know what you don't know.
You feel isolated. No one else in your organisation truly understands what you're trying to achieve. You have no sparring partner to challenge your thinking or validate your experiments.
It shouldn't be this hard to keep improving. The tool promised results. Where are they?

Find Your Mastermind Group

Three Ways the Mastermind Keeps You Moving Forward

Get Expert Access

Get answers in one session that would take you months to figure out alone. Every session is led by Mark Geschke and Mathias Tölken, two of the world's foremost Businessmap and flow experts. They are Businessmap Platinum Partners, have seen hundreds of implementations and know exactly which features solve which problems. Stop wasting cycles on challenges others have already cracked.

Master the Platform

Businessmap is vast and evolves constantly. New features, AI capabilities, workflow automations, integrations, analytics improvements. Most users miss features entirely or don't realise how they apply to their context. We show you what actually matters for your implementation, help you discover capabilities you didn't know existed, and demonstrate how others are using them to accelerate flow. No topic is too advanced; we actively drive the technology forward.

Learn from
Peers

Your toughest problem is someone else's Tuesday. Struggling to get leadership buy-in? Someone in the group cracked that last quarter. Confused about portfolio analytics? A peer just implemented them. Battling with a feature? Another member faced the same wall and found a way through. Your next breakthrough is probably sitting in someone else's experience.

What You Can Expect

Expert guidance on tap:

Direct access to Mark and Mathias in every session. Not pre-recorded content. Not a helpdesk. Real conversations with practitioners who've seen it all and can cut straight to what matters for your situation.

A rhythm that actually works:

Every two weeks, you step out of the operational whirlwind. No agenda hijacking. No urgent emails. Just focused time with people who understand what you're building. This rhythm keeps improvement alive when everything else conspires against it.

A lasting network:

Relationships built here extend well beyond the sessions. You gain allies who understand your world, who you can call on when you hit a wall, and who genuinely want to see you succeed. Many members stay for years. Some have been with us for nearly a decade.

Growing confidence:

Articulating challenges, receiving feedback, and helping others builds your skills as a change agent. You stop second-guessing yourself and start trusting your instincts.

Faster progress:

Learn from others' successes and mistakes. Why reinvent the wheel when someone in the room has already built the car?

Exclusive access:

Mastermind members get early access to Xuviate's Project Management add-on for Businessmap and any other new products or initiatives.

Apply to Join

We've Walked This Path Many Times

Mark Geschke and Mathias Tölken facilitate every session. They're engineers and entrepreneurs who bring over 30 years of collaboration, deep expertise in Kanban, Flight Levels, KPPM, Theory of Constraints, CCPM, and practical experience across industrial, manufacturing, engineering, research, business management, professional services and IT contexts.

They stay at the forefront of new technologies, AI, and changing management paradigms. Whether you need help with Businessmap's latest features, API integrations, or leveraging AI to enhance your flow system, they've already explored the possibilities and can guide you through what actually works.

Key Credentials:

400+ leaders coached across 20+ countries on 6 continents
Businessmap Partners since 2017 (and one of just ten Platinum Partners worldwide)
Endorsed by amongst others Dimitar Karaivanov (Businessmap CEO), David Anderson (Kanban creator), Klaus Leopold (Flight Levels creator) and Teodora Bozheva (KPPM Author)
Trained as Industrial / Electronical Engineers, TOC Thinking Process Jonahs, Kanban Consultants and Flight Levels Professionals
Running Mastermind groups for over 10 years

Neither Mark nor Mathias are content to just facilitate. Their deep experience actually using these tools in complex environments allows them to provide actionable direction and challenge conventional wisdom. They'll tell you what's working, what's not, and what to try next.

How the Mastermind Began - Continue Reading...

Endorsements

Dimitar Karaivanov

Businessmap CEO

Xuviate has been a trusted Businessmap Platinum Partner for many years. Mathias & Mark don't just implement our software - they help organisations truly transform the way they work. Their hands-on approach, deep expertise, and focus on delivering tangible outcomes made a real difference for many of our joint clients.

David Anderson

Kanban Method Creator

We’ve worked with Mark and Mathias of Xuviate since 2019. They bring a wealth of business and entrepreneurial experience to their consulting services that provides a uniquely focused perspective on delivering measurable business results.

Klaus Leopold

Creator of Flight Levels

I really value working with Mathias and Mark from Xuviate. They bring many years of experience and apply Flight Levels in a highly practical and effective way in complex environments. They are also active contributors in the Flight Levels community. I can wholeheartedly recommend them.

Teodora Bozheva

KPPM Author

I’ve been collaborating with Mark and Mathias from Xuviate for many years, particularly in the field of project and portfolio management. Their deep understanding of modern project management practices, combined with a results-oriented and pragmatic approach, consistently adds value. I also deeply appreciate their support in translating parts of the KPPM material into German - a clear sign of their commitment to quality and spreading effective practices.

How It Works

Apply and talk
to us

We'll have an honest conversation about your situation, your challenges, and whether the Mastermind is the right fit. Not everyone is accepted. We look for practitioners genuinely committed to improving.

Get matched to the right group

We place you with peers at your experience level, facing similar challenges, in compatible contexts. The right group makes all the difference.

Show up, engage, apply, repeat

Every two weeks you step out of business as usual, work on your system, and return with momentum. The hard part is showing up consistently and doing the work between sessions. We handle the rest.

Apply to Join

Structure Beats Intentions

Momentum doesn't fade. It gets starved. Not by lack of will, but by lack of capacity and cadence.

Without the Mastermind:

Another quarter passes. The process still "works", but nothing really improves. Same WIP. Same bottlenecks. Same complaints in stand-ups. Improvement keeps losing to the urgent. Portfolio decisions stay implicit, so the system remains overloaded and reactive. Boards become reporting tools. Metrics become explanations. The same problems come back because nobody has protected space to resolve them. Then leadership starts asking the uncomfortable question: Is this Kanban / Businessmap approach actually delivering? Your team senses the doubt. Your credibility as the change agent quietly erodes.

With the Mastermind:

Every two weeks, you step out of the operational whirlwind and make progress visible. You diagnose what's actually constraining flow, choose one concrete next step, and follow through. You return with fresh ideas and the energy to try them, but more importantly, you return with evidence. Small wins compound. Your board evolves. Your bottlenecks shift. Delivery becomes more predictable. You stop being the lone voice pushing for change. You become the person who consistently turns friction into flow, with peers who understand your reality and coaches who have seen the patterns before.

What a Typical Session Looks Like

Format:

Online via MS Teams
Every 2 weeks, 2 hours per session
Groups capped at 20 members to ensure everyone gets airtime

Language:

English - which is how we bring together practitioners from Germany, Switzerland, UK, Portugal, South Africa, Canada, and beyond.

What Happens:

Facilitated discussions on whatever matters most to attendees. Problem-solving, knowledge sharing, accountability. The agenda flexes based on member needs. Some weeks it's a deep-dive into a specific challenge. Others it's rapid-fire troubleshooting. Sometimes we explore new features or emerging technologies. Always practical and to the point.

Commitment:

Minimum 3 months, enough time to see real results. Annual subscription is the norm and offers better value. Many members stay for years. Our longest-standing participants are approaching a decade of continued attendance. We expect at least 75% attendance; consistency builds trust and momentum.

What Our Mastermind Members Say

Nils Wloka

VP of Engineering at Instana (an IBM company), Germany

Sustainably introducing Kanban - like any change - requires continuous dedication and dealing with all kinds of unforeseeable situations and questions. The Xuviate Mastermind sessions remind me to make time in an otherwise packed daily routine and at the same time gives me a channel to exchange ideas with people who are on the same journey but will naturally bring their own perspective and approaches to the table.

Norman Lawton

Business Analyst at Fruitways, South Africa

Attending the Mastermind Group has added significant value to the way we service our business. It serves as a great change catalyst and continuously forces one to assess and improve

Ingo Hallbauer

IT Manager at IMQS Software, South Africa

Participating in the Matermind Group has boosted my confidence and inspires me to keep finding ways to add value to our business. Sharing the stage with like-minded change agents finds me wanting for more every session.

Some of Our Happy Customers Over The Years

Is This You?

The Mastermind Groups welcome Businessmap practitioners at every stage, but we're selective about who joins. We look for people genuinely committed to improving.

During implementation:

Start learning from experts and peers from day one. Get sparring partners. Build momentum before business as usual can derail you.

Bootcamp graduates:

Keep the momentum going. The Mastermind is the natural next step after your 8-week programme or Hypercare Phase.

Team members and cross-team coordinators:

Whether you work within a single team or coordinate across departments at Flight Level 2, or even work at the strategic Flight Level 3, you'll find peers facing similar challenges.

Change agents:

Driving transformation across a multi-team environment? Get expert input every step of the way. Gain allies and strategies for the tough moments.

Experienced practitioners:

Years into your Businessmap journey? Stay sharp, tackle advanced challenges, and give back by helping others.

We match groups by experience level, so you learn with peers who truly understand your context.