Proven Businessmap Software & Implementation Services

Through Xuviate, you get a full-featured 30-day Businessmap trial (extended from the standard 14 days), plus a 1-hour strategy or implementation support session with our experts and email support throughout your trial period. This gives you ample time to properly evaluate the platform with real work and expert guidance. 

For serious testers, we can extend the trial even further – just engage with us to discuss your specific evaluation needs.

Most teams begin visualising their work within days to weeks. You'll see immediate benefits like improved transparency and better team communication. Deeper improvements in flow metrics and predictability typically emerge after consistent use. 

Every organization is different, but a typical implementation led by Xuviate can get you up and running in a matter of weeks, not months. We usually achieve an initial live system (with your data and teams using it) within 4–8 weeks. This includes time for discovery, configuration, training, and a guided go-live. For example, our structured Kanban Bootcamp runs 8 weeks to build a fully functioning multi-project Kanban system. In a private engagement, timelines are flexible – a pilot can sometimes be launched in just a couple of weeks if scope is limited. The full rollout to the wider organization might take a bit longer as we train more people and refine the setup.

Rest assured, we’ll work with you to define a timeline that balances speed with adequate change management (so that your team isn’t overwhelmed). By the end of the process, you’ll have a sustainable system in place, not a rushed install.

No. While Kanban knowledge helps, it's not required. In fact, many of our clients are new to Kanban or have only used simple boards before. Businessmap's visual nature makes concepts intuitive, and Xuviate’s approach includes foundational education on Kanban principles as we set up Businessmap. We’ll introduce concepts like work-in-progress limits, pull vs. push, and cadence meetings in a practical, relatable way.

By implementing the tool, you’re simultaneously learning the methodology. Businessmap itself is a great teaching aid – its visual nature helps people grasp abstract ideas quickly. Additionally, we can provide access to resources (like our Kanban Essentials online course or simulation exercises) to build understanding.

Our goal is to build your team’s agile mindset while we configure the software. So don’t worry if terms like “Lean” or “Flow” are new to you – by the end of the implementation, you’ll not only have a new system, but also a new perspective on managing work.

No, you don’t need to be technical to succeed with Businessmap. The software is user-friendly and designed for non-IT professionals as well as tech teams. If you can use common project tools or even spreadsheets, you can handle Businessmap’s interface. Most of the configuration (boards, fields, etc.) is done through an intuitive UI – no coding required for everyday use.

During our implementation, Xuviate handles the heavy setup work and will walk your admins through any technical settings (like user permissions or integration tokens). For end users, it’s all point-and-click and drag-and-drop. Businessmap also provide clear documentation and training videos so everyone feels comfortable. In short, anyone in your team – from project managers to executives – can use Businessmap after a bit of training.

Your IT department may be involved in approving the tool, setting up enterprise features like SSO, or handling advanced integrations, but day-to-day operation does not require IT intervention.

And since it's hosted on AWS cloud infrastructure, there's no server maintenance on your side.

We recommend involving a core team of stakeholders who will champion Businessmap internally: Project/Portfolio Managers who oversee multiple projects, Team Leaders or Scrum/Kanban Masters who manage individual boards, Change Agents/Continuous Improvement Leads driving the agile initiative, and an Executive Sponsor who needs high-level visibility. For enterprise deployments, include IT representatives for SSO setup and integrations. 

All key users should participate in training from day one to ensure shared understanding. We can train "power users" who then coach others as you scale.

The goal is internal ownership – your people feel invested and capable of guiding others.

Both paths have value. DIY works well for teams with Kanban experience who need minimal support. Many start DIY and engage us when they need specific help.

However, Businessmap also a powerful, feature-rich platform that can model complex processes, portfolios, and automation rules. Without experienced guidance, teams often only use a fraction of its capabilities or set up boards in a suboptimal way. By getting expert help early on, you ensure that your Businessmap implementation aligns with best practices and avoids common pitfalls. We’ll help you unlock advanced features (like portfolio workflows, dependencies, custom fields, analytics, integrations, etc.) and tailor the tool to your workflow.

In short, our assistance accelerates your learning curve and sets you up for long-term success – saving you time and potential frustration.

Ad-hoc support is flexible, on-demand assistance – perfect for specific issues or quick optimisation. You might book a few hours to solve integration challenges or optimise workflows.

Our other services take a much more overarching approach. The Kanban Bootcamp as an example is a comprehensive 8-week program with structured curriculum, weekly coaching, and full implementation support. 

Choose ad-hoc for targeted help; choose our other services for transformation.

If you’re already using Businessmap but feel you’re not getting the most out of it, we can definitely help.

Often teams start a self-implementation and get some basic boards going, but struggle to leverage advanced features or achieve adoption at scale.

Xuviate can engage with you in a set of Review Sessions and perform a health check of your current setup and processes. We’ll identify quick wins (like better board design, automation rules, or portfolio structure) and help you reconfigure for optimum flow. We can also provide training and introduce best practices.

Whether you need minor corrections, enterprise features setup (like SSO), advanced API integrations, or a full relaunch, we'll take your existing usage to the next level. 

Even experienced users often discover features they haven't been using yet (analytics, OKR alignment, AI capabilities, integrations) that can drive better results.

Businessmap offers subscription tiers based on number of users, starting around €10/user/month. Importantly, there are no different versions of Businessmap – even basic instances include all features. Only technical enterprise add-ons like single sign-on (SSO) and dedicated AWS instances are purchased separately. Check the official Businessmap pricing page for current rates.

The good news is that through Xuviate, you can access an extended 30-day free trial to evaluate everything before committing.

When it comes time to purchase, you’ll be buying directly from Businessmap at standard prices – we’re here to advise which plan fits you best, ensuring you don’t overspend on unnecessary features. There are no hidden fees from Xuviate; our implementation service is separate from the software licensing cost. This transparency means you get the best value: expert implementation from us, and software pricing straight from the source.

Businessmap offers multiple AI-powered features including an AI Coach that analyses data at workflow, column, lane, or card level, providing real-time insights about metrics like cycle times and bottlenecks. The AI Assistant accelerates work by generating comments, emails, subtasks, and summaries directly within work items. You can use custom prompts to generate documentation, compile reports, and break down complex work into specific actions. 

The AI features use Azure OpenAI by Microsoft, ensuring your data remains private and is never used to train their AI models. 

These capabilities are correct as at August 2025, but are continuously evolving with regular updates.

Businessmap is purpose-built for Lean/Kanban portfolio management and is the world's first Flight Levels Trusted Tool. It has been a foremost tool of the Kanban community for many years, offering true portfolio visualisation, advanced flow metrics, and native WIP limits. 

Unlike general project tools, it deeply integrates Lean/Agile methodologies with practical workflow management.

Its robust REST API, cutting-edge AI capabilities, and methodological depth set it apart from basic task trackers. 

Businessmap excels at managing work across all organisational levels – from strategy to execution.

Yes. Businessmap offers a robust REST API and extensive built-in integrations. Connect with ERP systems (SAP, Oracle, Microsoft Dynamics), BI tools (Power BI, Tableau, ClickView, Looker), DevOps platforms (Jira, Azure DevOps, GitHub), automation tools (Zapier, Power Automate, Make, N8N) and many more. 

For enterprises, SAML-based SSO enables seamless authentication with your corporate identity provider. 

We'll help identify and implement the integrations you need, ensuring Businessmap fits perfectly into your existing IT ecosystem.

It is not really a question of "either-or"...

Our Platinum Partner status ensures you get more than just software.

When it comes time to license the software, you’ll be buying directly from Businessmap at standard prices. 

When you register through us, Xuviate additionally becomes your designated implementation partner, handling all first-line support at no extra charge with direct escalation to Businessmap's team.There are no hidden fees from Xuviate; our implementation service is separate from the software licensing cost and basic email support. 

We've implemented Businessmap for organisations worldwide since 2017. Our experience helps you avoid common pitfalls, leverage advanced features, and achieve ROI faster.

In short: You benefit from our deep expertise, exclusive augmented 30-day trial, bilingual support in German and English, and our ability to influence the product roadmap on your behalf.

We've been a Businessmap partner since 2017 and achieved Platinum status in 2019 – we were one of the inaugural four Platinum partners and remain one of fewer than 10 worldwide. It also means we have direct access to Businessmap’s team for support and insights.

Our founders have 30+ years of transformation experience, and we've successfully coached over 400 leaders across 20+ countries in 6 continents.

Before focusing on Kanban and Businessmap, they grew and led a 70-person IT company, so they understand the challenges from a client’s perspective too. Since 2015, our exclusive focus has been helping organisations achieve better flow and agility using Kanban methods – and Businessmap as the enabling tool. We have worked with companies of all sizes, from tech startups to Fortune 500 enterprises.

On top of that, we continuously collaborate with top Lean/Agile thought leaders (including those at Businessmap itself). Our team members hold relevant certifications (Industrial and Electronical Engineering Degrees, Accredited Kanban Consultant, Flight Levels Professional, etc.) and are active in the Agile and Project Management communities – speaking at conferences, contributing to knowledge bases, and more. In short, our credentials are a mix of formal recognition and real-world success stories.

Yes. Businessmap is hosted on AWS cloud infrastructure and offers enterprise-grade security including SOC 2 Type II compliance, SSL/TLS encryption for data in transit, data encryption at rest, role-based access control (RBAC), GDPR compliance, regular third-party security audits, and 99.9% uptime SLA. 

Enterprise features like SAML-based single sign-on (SSO) and dedicated servers are available as add-ons. 

The platform includes comprehensive security controls such as password policies, API access management, and audit trails. Data is encrypted both in transit and at rest, with strict data isolation between tenants.

No, Businessmap is purely a SaaS solution hosted on AWS cloud infrastructure. 

However, for enterprises with specific security or compliance requirements, dedicated Businessmap instances can be provisioned on separate AWS servers, providing enhanced data isolation whilst maintaining the benefits of cloud hosting. This gives you enterprise-level control without the overhead of on-premise infrastructure.

Your data remains yours. Businessmap provides full data export capabilities in multiple formats (CSV, Excel, JSON). If you ever decide to leave, you can take all your historical data with you.

Businessmap scales from small teams to thousands of users. The platform handles large portfolios efficiently with hundreds of boards and thousands of cards.

Performance remains smooth at any scale, and even basic instances include all features – there's no functionality limitation based on team size.

We'll help architect your instance for optimal performance whether you're 15 or 15,000 users.

Typical improvements include 20-40 % shorter project cycle times and 50 % or more on-time-delivery gains, together with a dramatic boost in cross-team visibility and far fewer status meetings. These outcomes come from marrying Businessmap’s powerful platform with the right ways of working - because software alone doesn’t create flow; used poorly, “a fool with a tool is still a fool.” 

Enterprise clients also benefit from improved security posture, streamlined compliance, and reduced IT overhead through cloud hosting and SSO. 

Concrete examples: one manufacturing division increased revenue by 250 % after its Businessmap-powered transformation, another realised €1 million yearly cost savings, and a chemical-industry R&D team cut time-to-market for a new product from 12 years to just 4.

Actual results vary with your starting maturity and the depth of implementation, but the pattern is clear: software + transformation = measurable business impact.

Businessmap provides built-in analytics for flow metrics (cycle time, throughput, WIP) and native integrations to other BI tools (PowerBI, Tableau, etc). We'll help you establish baseline measurements and track improvements. 

Success indicators include faster delivery, fewer blocked items, better predictability, and improved team satisfaction. We'll define specific KPIs aligned with your business goals.

Resistance is natural but manageable.

Our implementation approach includes change management strategies: involving teams early, demonstrating quick wins, and providing adequate training. Businessmap's visual nature and immediate benefits (like less email and fewer meetings) typically win teams over quickly. 

We've successfully guided many teams through this transition.