Private Kanban Bootcamp:
Transform how your organisation delivers projects in just 8 weeks

An 8‑week, private implementation programme where we coach your team to design, launch, and stabilise a multi‑project Kanban system.

You get a working coordination board in Businessmap, weekly live coaching, self‑paced lessons, hands‑on workshops, templates, and recordings.

By week 8 your team can run and improve the system without us. It’s training and implementation in one.

If your pain is cross‑team coordination, too much WIP, unclear priorities, and slow decision cycles, you likely need a coordination‑layer system rather than another team‑level method.

The Bootcamp targets this layer directly: one shared view of all initiatives, explicit policies for pull and priority, and cadences that align functions without adding bureaucracy.

The Kanban Bootcamp is different because it’s highly practical and collaborative. Your team isn’t sitting through lectures or being handed a report – they’re actively building your Kanban system under guidance. We focus on “learning by doing” – each week you apply concepts to your own projects (with our help). By focusing on Kanban at the portfolio/coordination level / Flight Level 2 (and not just team tactics), we address the broader challenge of multi-project management head on.

In short, the Bootcamp delivers a working solution faster than a typical consulting project, and your people gain the skills to run it going forward

Flight Levels describe three organisational layers: teams (FL1), coordination across teams/value streams (FL2), and strategy/portfolio (FL3).

Most pain lives at FL2—shared resources, competing priorities, unclear dependencies.

That’s why the Bootcamp centres there first; it also plays nicely with whatever teams already do at FL1.

Absolutely. The Bootcamp starts with the basics and no prior Kanban experience is required. In fact, it’s perfect for Kanban beginners because it provides structure and expert support from day one.

We cover fundamental concepts in our training videos and multi‑project simulation, so everyone is up to speed on Kanban principles and terminology. Throughout the 8 weeks, concepts are explained in plain language, and we make sure to connect theory to your daily reality.

Some team members may have Agile or Lean experience, but even if Kanban is completely new, the Bootcamp will bring everyone to competency through hands-on practice.

Yes. Kanban can complement and even improve traditional project management by introducing visibility and flow. 

You don’t need to have any Agile background to benefit. The Bootcamp meets you where you are. In Week 3, for example, we analyze your current process and design a Kanban system that overlays smoothly without disrupting what works. 

Many industrial teams start with familiar Gantt timelines – we show how to visualise and track that work on a Kanban board to get the best of both worlds.

Stage gates remain commitment points; the board makes flow between gates visible and manageable. 

We’ve had participants from very traditional PMOs who, by the end, wonder how they managed without a Kanban pull system in place! It’s all about incremental improvement: “start with what you do now” and evolve from there.

Pick a lighthouse problem with real pain (e.g. recurring stoppages in maintenance workflows due to shared resources, long lead items in purchasing, or change approvals) and define clear and measurable outcomes you want to achieve. 

Then use a Bootcamp to tackle this defined problem, make the flow visible end‑to‑end across team boundaries and work towards continuously improving the end-to-end process.

One well‑chosen example beats a dozen abstract arguments.

If leaders can’t free a core group for ~8–10 hours per week, if there’s no shared value stream to coordinate, or if the mandate is to design the “perfect process” in a room and roll it out in one big bang, this format will frustrate you.

We start with what you do now and evolve in small steps.

We recommend that all key members of your core project delivery process participate, so that everyone who will use the system is involved in creating it. 

In practice, this could be a small group of 5-8 leaders (for a smaller organisation) up to, say, 15-20 people for a larger department. The idea is to include those who have a hand in planning and tracking projects (e.g. PMO staff, project managers, team leads from different teams).

Having the essential players “in the room” each week ensures you won’t need to relay new practices second-hand to others.

If you have a very large team or multiple divisions, let’s discuss the scope – we might run multiple parallel or sequential Bootcamps. But generally, keeping the participant group to a focused, cross-functional team yields the best results.

Others still come along - everyone gets access to our self-paced Kanban Essentials Course and joins as the system goes live.

Plan 8–10 hours/week: ~2h live coaching, ~1–2h short videos, and 4–6h applying changes with your team.

The programme runs alongside your ongoing work; you’ll apply everything to real projects.

It’s an investment of time, but consider that you’re building a new way of working – and doing it while still delivering on projects.

Many clients tell us these 8–10 hours per week are extremely well spent, especially compared to the time lost in project delays and firefighting before Kanban.

A visible sponsor helps unblock cross‑department issues and keep improvements on the calendar. 

They don’t need to attend every session, but they should actively support the process.

Yes. We regularly coach in German and English (a common pattern is German facilitation with English artefacts). Our video material is either bilingual or at least has bilingual subtitles.

We accommodate mixed language use and schedule sessions that work for distributed teams. All sessions are recorded if so required; materials are written for easy translation where needed.

Standard delivery is online so multi‑site teams can participate easily.

Many clients add a short on‑site kickoff/workshop for alignment - we’re happy to do that. 

We use Businessmap because we’ve found it to be one of the most powerful and flexible Kanban platforms, especially for managing multiple teams and projects across a portfolio. 

Businessmap allows linking of multiple levels of boards, which is ideal for coordination. It also has advanced features for automation, analytics, AI and scaling that many other tools lack. By standardising on one tool, we can provide deep expertise and ready-to-use templates to our Bootcamp clients.

That said, if your organisation is already heavily invested in another tool (Jira, Trello, etc.), we can certainly discuss how Kanban principles would apply there. The concepts you learn in Bootcamp are tool-agnostic. However, to ensure a smooth, accelerated implementation, we provide a dedicated Businessmap environment for your team during the Bootcamp (at no extra cost).This way, you’re not held back by tool limitations.

Many clients fall in love with Businessmap during the process, but you’re not locked in – the focus is on learning Kanban and seeing results. (And if you choose to continue with Businessmap after teh Bootcamp, we’ll help with that transition as well.)

You do. It’s your Businessmap instance from day one - your team holds full admin rights throughout. 

We provide configuration guidance and hands-on support throughout our engagement; at wrap‑up we step back, remaining available if you need us.

Businessmap provides full data export capabilities in multiple formats (CSV, Excel, JSON). If you ever decide to leave, you can take all your historical data with you.

We understand that some organisations have strict confidentiality.

Since the Bootcamp is a private engagement for your organisation only, confidentiality is much easier to manage compared to a public training. We can sign NDAs, and all materials can be kept on your secure systems if needed.

During the Bootcamp, you’ll be discussing and inputting real project data, so we take privacy seriously. As weuse online tools like Businessmap or Miro, we’ll work with you on any data residency or security concerns.

Rest assured, we have run several Bootcamps with companies that have high IP sensitivity (including ones who couldn’t even name their projects publicly - we have worked in pharma, defence, various forms of R&D and many more). Our team is professional about handling confidential info. 

In short, yes – we can accommodate special arrangements to keep your data safe. Don’t let that stop you from reaping the benefits of Kanban; we’ll find a way to make it work within your security guidelines.

Many teams run independently.

If you want a safety net, choose what fits: Hypercare (focused weekly assistance—often about a day/week—with optional on‑site workshops), Review Sessions (periodic tune‑ups using your data), Mastermind Groups (peer learning with expert facilitation), or deeper Businessmap onboarding/configuration. Optional, scalable, and tailored.

Each context is different, but common patterns include fewer concurrent projects, clearer cross‑team coordination, and steadier delivery.

For instance, one industrial team reduced concurrent projects from ~140 to ~60 shortly after go‑live; an IT team doubled their throughput within days; others report calmer planning cycles and fewer last‑minute escalations. You will find many more examples on our home page the Businessmap Software and Implementation page and our YouTube channel.

We can share further relevant case stories in your consultation.

Investment depends on scope (people/value streams), any on‑site time, and special integration/security needs.

The easiest next step is a Project Flow Analysis (45–60 minutes) to confirm fit, shape scope, and receive a clear proposal.

If you’re exploring first, consider our Multi‑Project Kanban Simulation; if you already have a system, we can start with a Review Session.