All Posts by Mathias Tölken

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Business Agility Coach | Abundance Thinker | Helping Mid-Market Companies Evolve by Using the Kanban Methodology - As trained Industrial Engineer with close on 25 years' experience as IT Professional and Business Executive in the mid-market IT industry, Mathias Tölken loves to share his experiences and expertise with others.

Jun 17

Ep 65 – Use PowerBI to Build Powerful Dashboards for Kanbanize

By Mathias Tölken | Business Agility Daily

In the previous 6 episodes I took you on a whirlwind tour of Kananize's powerful analytics engine.

In some cases, however, you'll find that the standard reports are not enough and you will have to use the native PowerBI integration to build your own dashboards.

Fortunately, Kanbanize has made this super easy and it just takes a few clicks to setup your query and start visualising your information in PowerBI.

Don't believe me? Then watch this episode as I take you through the steps.


Was this helpful? Please let me know in the comments below!

Business Agility Daily

Spending upwards of 5h producing each high quality episode sadly turned out to be unsustainable for us and we have put this series on ice for now.

You can still find links to all previous 65 episodes here or join the conversation on the eXuviate Network.

Jun 15

Ep 64 – Using Monte Carlo to Predict When Work Will Be Done

By Mathias Tölken | Business Agility Daily

In a previous episode I showed you how the Cycle Time Scatterplot can be used to predict when a specific item on your Kanban board might be completed.

But what exactly do you do when you want to know how long it will take to complete a complex project with say 100 work items?

You might think that if you know the average throughput of completed items per time period you could use this to figure out how many time units it would take to complete 100 items...and so on...

... and this would lead you to precisely the wrong answer!

Why this is so and how you should use the Monte Carlo simulation in Kanbanize to find a valid answer, is the topic of my next episode.


Was this helpful? Please let me know in the comments below!

Business Agility Daily

Spending upwards of 5h producing each high quality episode sadly turned out to be unsustainable for us and we have put this series on ice for now.

You can still find links to all previous 65 episodes here or join the conversation on the eXuviate Network.

May 27

Ep 63 – Analyse Current Work in Progress – Run Chart and Aging WIP

By Mathias Tölken | Business Agility Daily

Do your customers expect your team to deliver value on time?

Yes? Then you would probably want to first use your Kanban Cycle Time Scatter Plot to analyze past performance and establish realistic service level expectations.

But you can go one step further with the WIP Run Chart and Aging WIP Chart to keep a close eye on your team's current performance and detect possible problems long before they actually impact on your service levels.

You may not immediately understand all that I am showing you in this episode but I thought it would be a good idea for you to actually see everything you can do with these powerful charts.


Was this helpful? Please let me know in the comments below!

Business Agility Daily

Spending upwards of 5h producing each high quality episode sadly turned out to be unsustainable for us and we have put this series on ice for now.

You can still find links to all previous 65 episodes here or join the conversation on the eXuviate Network.

May 25

Ep 62 – Get a Birds-Eye View with the Flow Efficiency and Heatmap Charts

By Mathias Tölken | Business Agility Daily

If you want to deliver work faster to your customers (who doesn't?), you need to know where to focus.

An important step would be to look at your process's Flow Efficiency chart and understand just how big the opportunity is.

Next you could use the Heatmap to figure out which parts of your process would benefit most from some attention.

In the video I'll show you just how simple and powerful charts are when used to understand your workflows in Kanbanize.


Was this helpful? Please let me know in the comments below!

Business Agility Daily

Spending upwards of 5h producing each high quality episode sadly turned out to be unsustainable for us and we have put this series on ice for now.

You can still find links to all previous 65 episodes here or join the conversation on the eXuviate Network.

May 21

Ep 61 – A Look at Cycle Time – Scatterplot and Histogram

By Mathias Tölken | Business Agility Daily

Be honest, did you think "one can't see the wood for the trees" when you had your first look at a Cycle Time Scatter Plot used in Kanban?

Most people do, myself included.

And with that you and I lost an opportunity to answer important questions such as "how long will it take to complete a particular work item".

In the meantime I have learned a lot about this very useful visualisation and have put together this Business Agility Daily video to help you too.


Was this helpful? Please let me know in the comments below!

Business Agility Daily

Spending upwards of 5h producing each high quality episode sadly turned out to be unsustainable for us and we have put this series on ice for now.

You can still find links to all previous 65 episodes here or join the conversation on the eXuviate Network.

May 18

Ep 60 – Making Flow Visible – The Cumulative Flow Diagram

By Mathias Tölken | Business Agility Daily

Every leader knows how incredibly hard it is to find actionable metrics to manage and improve their team's performance.

If you are using Kanban I have really good news for you, as there are only 3 key metrics you need to track.

Even better, these 3 metrics can be discovered by looking at just one versatile management chart, the Cumulative Flow Diagram (CFD).

Join me as I explain how to read a CFD and make sense of some of the common patterns you might encounter.


What do you think? Leave a comment below ... 

Business Agility Daily

Spending upwards of 5h producing each high quality episode sadly turned out to be unsustainable for us and we have put this series on ice for now.

You can still find links to all previous 65 episodes here or join the conversation on the eXuviate Network.

May 11

Ep 59 – Actionable Metrics to Predict When Work Will Get Done

By Mathias Tölken | Business Agility Daily

When will this work be done?

Don't you just hate this question?

Even with your best planning, you always seem to miss something ... and your team has to run like crazy to deliver against yet another impossible deadline.

But that is still a good outcome, let's not even consider the worst case when eventually just everybody points fingers at everyone...

Fortunately there is a really simple solution to this problem when you are using Kanban.

Its called Flow Metrics.

In this video I'll explain the basics and define the 3 key metrics.

In the next few videos I'll then show you the most useful Kanbanize graphs for improving your team's predictability and answering this troublesome question.

This is a series you do not want to miss!


Do you have a specific question about the Kanbanize Analytics engine? Then tell us below and we'll see what we can do...😃

Business Agility Daily

Spending upwards of 5h producing each high quality episode sadly turned out to be unsustainable for us and we have put this series on ice for now.

You can still find links to all previous 65 episodes here or join the conversation on the eXuviate Network.

May 07

Ep 58 – Kanban Lens 4 – See Your Organisation as a Network of Services

By Mathias Tölken | Business Agility Daily

When you apply the insights of the first 3 Kanban Lenses (lens 1, lens 2, lens 3) to your team you will soon find that things are running rather smoothly ... within your team, that is!

Unfortunately, there is a high likelihood that this local optimisation will not have changed the experience of your business's actual customers one bit and chaos still reigns ....🙄

The final, and arguably most powerful, Kanban Lens instructs us to see an organisation as a networks of interconnected services.

This is not trivial and requires a complete rethinking of how such an organisation operates. 

In this information-rich Business Agility Daily I provide a glimpse of how this would look and also tell you where you can find more info.


Would love to hear you thoughts about this topic! Start a conversation below  ...

Business Agility Daily

Spending upwards of 5h producing each high quality episode sadly turned out to be unsustainable for us and we have put this series on ice for now.

You can still find links to all previous 65 episodes here or join the conversation on the eXuviate Network.

May 04

Ep 57 – Kanban Lens 3 – See Knowledge Work as a Service

By Mathias Tölken | Business Agility Daily

As more and more of our work becomes intangible (so-called knowledge-work), it also becomes harder to keep on top of it all.

This is an especially big problem for teams who have to juggle lots of tasks, projects, deadlines and stakeholder demands.... which is almost every team these days!

What would really help is if we could somehow see all this work as a service and then optimise it as we would optimise any other service.

Fortunately we can, which is what the third Kanban Lens is all about...


For additional reading, have a look at this blog article from Kanbanize:


Would love to hear you thoughts about this topic! Start a conversation below  ...

Business Agility Daily

Spending upwards of 5h producing each high quality episode sadly turned out to be unsustainable for us and we have put this series on ice for now.

You can still find links to all previous 65 episodes here or join the conversation on the eXuviate Network.

Apr 30

Ep 56 – Kanban Lens 2 – A Sequence of Knowledge Discovery Steps

By Mathias Tölken | Business Agility Daily

In the previous Business Agility Daily episode I explained how to apply the first Kanban Lens filter to see all work as a "flow from customer need to needs met".

Next up is the second filter where I challenge you some more to see this work-flow as a sequence of distinct, knowledge discovery steps instead of just hand-offs between individuals and departments.

Armed with this insight, it becomes so much easier to make your customers happy (and cut everything that doesn't add value).


Would love to hear you thoughts about this topic! Start a conversation below  ...

Business Agility Daily

Spending upwards of 5h producing each high quality episode sadly turned out to be unsustainable for us and we have put this series on ice for now.

You can still find links to all previous 65 episodes here or join the conversation on the eXuviate Network.

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